Georgia Association of College Republicans Legal Network

GACR Legal Network

Privacy Policy

Introduction to this Privacy Policy

Welcome to the Georgia Association of College Republicans Legal Network (the GACR Legal Network) Privacy Policy (Policy). Your privacy and security of information are very important to the GACR Legal Network. The GACR Legal Network is the official state chapter for Georgia’s College Republican National Committee and pledges fidelity, transparency, accountability, and the utmost protection when dealing with your data. This Policy describes how we collect, retain, use, store, disclose, and protect information collected from you by us through our website, participation in a program hosted by the GACR Legal Network, legal activism, and otherwise communicating with the GACR Legal Network. Whether you are a student member, alumni, supporter, or visitor to this website – know that we are concerned about how you view our use of your data. Please read this Policy carefully. It will help you understand your rights and our duties related to your personal information.

About Us

The Georgia Association of College Republicans Legal Network (GACR Legal Network) is a student-led, profession-based organization with the mission to promote legal and political leadership on campuses across the state of Georgia. As the largest College Republican legal chapter in the nation located at the University of Georgia, we strive to offer comprehensive legal education, advocacy, and professional development opportunities. We have an active network across the state comprising thousands of members, local leadership teams, and volunteers promoting conservatism and legal engagement.

Our contact information is:

  • Email: [email protected]
  • Address: 500 Washington St. SE CB #204, Gainesville, GA 30501
  • Social Media: Instagram (@gacollegerepublicans), Twitter (@GACRs), Facebook (GeorgiaCRs)

This Privacy Policy Applies To

This privacy policy applies to all information submitted through our website, membership applications, registrations for and confirmations of attendance at events, mailing lists, social media platforms, and any other method by which you may contact the GACR Legal Network. This policy impacts all users, such as students, alumni, supporters, donors, and visitors. The policy also applies to information we collect from in-person and virtual events, legal training sessions, surveys, or through contacts with a member of our leadership or a representative. By entering our website or submitting any information, you consent to the terms and practices set forth in this privacy policy.

Information We Collect

We gather the following information to deliver our services, enable engagement, and help us run our legal network:

  • Personal details: your name, age, date of birth and/or year of graduation, email address, telephone number and/or mailing address, institution of study, current year of study and/or major/minor.
  • Membership and event activity: membership status, chapter affiliations, recorded events, attendance and volunteer activities, legal advocacy involvement.
  • Contact/communications preferences: preferences regarding receiving newsletters/bulletins or other legal updates and communications.
  • Donations and payments data: when you donate or choose to make a payment we may collect your payment details (processed via third party payment processors in a secure manner), donation history and related correspondence.
  • Usage data: IP address, browser type and version, device type and model, operating system version and access times. These are automatically collected using cookies and analytical tools to facilitate operations and improve services.
  • Social media data: information provided by you via social media platforms/profiles – such as public profiles, posts, commentary, private messaging – that relate to GACR Legal Network matters.
  • Survey Data: responses, comments, opinions, and other information freely given via surveys, market or opinion polls, or research efforts.

We do not knowingly collect information via our Services from those under the age of 16 without parental consent.

How We Acquire Your Information

  • Directly from you when you submit membership forms, register for events or conferences, subscribe to our mailing list, donate, or otherwise speak or contact us.
  • Through your usage of our website, including by cookies, log files, server logs, and web analytics (e.g., Google Analytics) that track usage and engagement.
  • If you are a current member and provide referrals (with permission) in writing to recommend other individuals interested in joining.
  • In conjunction with in-person and virtual events, where registration info and attendance may be tracked for our organizational purposes.

We strive to only collect the information necessary for our legitimate organizational purposes.

Use of the Information We Collect

We use the information we gather to:

  • Effect membership signup, chapter affiliation, and participation in events and legal programs
  • Notify you of events, legal developments, opportunities, and organization information
  • Manage donations, send receipts, and manage donor issues
  • Provide resources, educational content, and advocacy materials of interest
  • Improve our website and services via data analyses and volunteers’ feedback
  • Satisfy legal requirements, detect fraud, and protect our network
  • Provide networking, mentorship, and leadership development activities

Your information is never rented, sold, or otherwise hired out to third parties for commercial purposes.

Sharing and Disclosure of Your Information

We respect your privacy and only share your information in certain limited circumstances:

  • With authorized members of the leadership team and executive board, to the extent necessary for the performance of organizational duties.
  • With chapter presidents or event coordinators, for purposes of coordinating events and program activities.
  • With third party service providers (payment processors, email marketing services, analytic services) that help us administer the website and delivery of services. All third parties with whom we share your information are subject to confidentiality agreements and data protection obligations.
  • With organizations that we work with regarding GACR Legal Network business (e.g., Georgia Republican Party, Georgia Young Republicans), where joint legal initiatives, events, or related advocacy require two way communication, and only with your consent.
  • When required by law, regulation or legal process (including to respond to requests from governments or regulatory authorities), or to protect property, rights or safety of GACR Legal Network, our members or others.
  • We do not share membership information with unaffiliated third parties for marketing purposes.

Protecting the Information We Collect

The security of your personal information is a top priority. We have put in place various technical, administrative, and physical safeguards to protect your information against unauthorized access, loss, misuse, or alteration, including the following:

  • Secure hosting and transmission of data using SSL / TLS encryption
  • Password protected security for member databases and administrative tools
  • Data security training provided to student leaders and volunteers
  • Limited access to sensitive data on a need-to-know basis
  • Periodic monitoring and updates to security measures
  • Data backup and disaster recovery systems

While we make reasonable efforts to protect your data, no system is ever completely secure. We encourage you to take general precautions by using strong passwords and reporting suspected unauthorized activity immediately.

Retention and Deletion of Your Information

We keep personal data for as long as needed for each specific purpose we use it, and in accordance with the law. The retention periods will therefore vary according to the type of data and how you interact with GACR Legal Network:

  • Membership and event information are kept for as long as you continue to be a member and for archival purposes thereafter, or upon your request.
  • Donation and accounting information are retained in accordance with legal and tax requirements.
  • Communication history is maintained for as long as you wish to receive such communications from us or partake in our programs.
  • Website statistics and technical data are aggregated and anonymized for longer term analytics.

When your information is no longer required, or upon your request, we will securely erase or anonymize all personal data.

Your Information and Your Rights

As a data subject, you have a number of important rights regarding use of your personal information:

  • Access – you can request a copy of the personal data we hold about you.
  • Rectification – you are entitled to have any inaccuracies corrected at any time by contacting us.
  • Erasure – in certain circumstances you can request that your data be deleted.
  • Restriction – in certain circumstances you can request that we restrict processing of your personal information.
  • Opt-Out – you can unsubscribe from our mailing list at any time, or withdraw consent for specific communications.
  • Portability – in certain circumstances you can request to receive your data in a structured, commonly used, and machine-readable format.

To exercise these rights, please contact us using [email protected]. We will strive to respond promptly to all requests, and with no discrimination as to particular rights exercised.

Children’s Privacy

GACR Legal Network understands the importance of privacy, especially regarding minors. Our website, along with its programs and activities, is intended exclusively for college students and individuals aged 16 and older. Consequently, we do not gather or request personal information from children under 16 without obtaining verifiable parental consent. Should we find that we have inadvertently collected personal information in breach of this policy, we will take immediate action to remove such information. Parents or guardians who suspect that their child has provided personal information to us can reach out at [email protected].

Cookies and Tracking Technologies

Our site employs cookies and other tracking technologies to enhance visitor experience, analyze our traffic, and support our communications. A cookie is a simple text file that is stored on your computer by your browser. It enables us to recognize all sessions, remember your preferences, keep you logged in, and collect information to analyze how visitors use our site.

We use the following types of cookies:

  • Necessary: Required for basic website functionality
  • Analytics: Allows us to evaluate usage in order to improve content
  • Functional: Remembers preferences and settings

Cookie preferences can be managed through your web browser. Disabling cookies may impact performance or functionality of the site. We do not use cookies for third-party advertising or behavioral retargeting. For more details, please review our Cookie Policy.

Linked Websites and Third Party Services

Some pages of this website and other communications may include links to other websites, services, or social media that are not operated by GACR Legal Network. While we try to only link to sites that share a similar respect for privacy, we are not responsible for the privacy practices, content, or security of those sites. We encourage our users to review the privacy policy of any third-party website that they visit. Any engagement with us on social media is subject to the terms and privacy policy of those services.

Email Lists and Mail Campaigns

When you become a member of our mailing list or enroll in one of our programs at this site, we may send you emails with updates on the law, events, advocacy initiatives, and other information about the organization. We employ the use of secure third-party email marketing services to verify subscriptions and keep up with anti-spam laws. You may choose to unsubscribe from our emails at any time by following the instructions at the bottom of each email or you can contact us and we will unsubscribe you. We don’t give your email address to third parties for their own purposes, either.

Donor Privacy, Financial Information and Data Security

GACR Legal Network respects the privacy of its donors and is very thankful for their support. Donation transactions are handled securely by a third-party payment processing service, and we do not store credit card information or other personal information on our servers. The name and contact information of donors is used only to process donations, issue tax receipts, and send updates regarding what, collectively, we are achieving. We will not publish, trade, or sell your information. Donors may request that their names be removed or remain anonymous by emailing [email protected].

Security Measures

To help secure your information, we routinely review and improve our data security processes, including:

  • Conducting routine risk analysis and vulnerability scanning
  • Using multi-factor authentication for administrative access
  • Restricting data exports and monitoring for data exports
  • Using up-to-date security software and firewalls
  • Training student leaders on privacy, security best practices, and incident response

If a data security breach occurs, we will notify impacted individuals and authorities as required by relevant law, and take swift remedial actions to remedy the impact and minimize risks.

International Transfer of Data

Most of our operations and data residency occur in the United States. However, your data may be accessed or processed by our authorized staff or service providers outside Georgia or the United States. In this event, we will take sufficient measures to ensure an adequate level of data protection, which may include contractual protections and adherence to relevant data privacy principles. By using our services from outside the United States, you consent to such transfer and processing of your information under this Privacy Policy.

Accountability & Governance

The GACR Legal Network is managed by a student-elected executive board, overseen by the State Chairman and regional vice chairmen supported by chapter heads at each college and university throughout Georgia. Our leadership is responsible for maintaining privacy standards across the state, ensuring compliance with statutory requirements, and handling inquiries relating to data use and protection. Clear internal policies also apply to data access, confidentiality, as well as data breach and incident response management. We regularly review and audit our internal practices to maintain robust data governance principles and encourage a culture of data privacy.

Changes To This Privacy Policy

In our discretion, we may elect to revise or update our Privacy Policy from time to time in order to account for changes in our practices, legal requirements, or our organizational priorities. We will communicate material changes by means of the website’s functional capabilities, by prominent notice, or other reasonable means, such as an e-mail notification. The effective date of the current policy will continue to be posted at the top of this page. Your continued use of our website and/or participation in our services reflects your agreement to our then-current policy. For the latest updates, please refer to our Privacy Policy page.

Contact or Login With Us

If you have questions, issues, or concerns about this Privacy Policy or your personal information, we invite you to contact us:

  • by Email at [email protected]
  • by Mail to 500 Washington St. SE CB #204, Gainesville, GA 30501
  • by Social Media at Instagram (@gacollegerepublicans), Twitter (@GACRs), and Facebook (GeorgiaCRs)

You may also contact the State Chairman or any executive board officer for assistance. We will make all reasonable efforts to resolve your concerns quickly and openly. For more details, visit our Contact Us page.

Your Contribution to Respecting Privacy

Although GACR Legal Network takes various reasonable precautions to safeguard your information and privacy, this responsibility also lies with you. We urge you to:

  • Use unique and strong passwords for your accounts
  • Be mindful of the personal information you share online and with third parties
  • Report suspect communications or potential compromises of data to us immediately
  • Maintain current contact information with us so that we may notify you promptly

Your diligence and caution assist in our efforts to maintain a secure facility for our members and supporters.

Commitment to Transparency & Telling You What We Do

The Georgia Association of College Republicans Legal Network (“GACR Legal Network”) exists on a foundation of trust, accountability, and a shared commitment to realize the full potential of Georgia’s future legal leaders. This privacy policy is another demonstration of our respect for your rights and our responsible stewardship of your information. We seek transparency in all practices related to data as we invite you to help us develop our standards for handling your privacy needs. We thank you for your trust in GACR Legal Network and look forward to continuing our important work to advance Georgia legal advocacy, education, and leadership.

A Final Word and Acknowledgment

Whenever you access our website, become a member of our legal network, attend one of our events, or otherwise communicate with us, you acknowledge and agree to the terms of our Privacy Policy. We strongly advise every single member, visitor, and supporter of us to routinely review this policy and send us feedback. Your privacy, trust, and participation are critical elements of our mission to collect, organize, and educate the next generation of legal advocates in Georgia.